Extensions must be requested prior to the due date of the action through the primary/home school/college. No extensions for the submission of late merits or promotions will be granted without strong justification. Authority to grant extensions to the published deadlines and/or issue administrative deferrals will depend on the delegation of the eligible action. Extension requests need to include the following information: the action type, the current status, the proposed status, the original due date, proposed due date, reason for extension, a timeline, and if applicable previous extension request info. Note: Extensions will not be granted for accelerated promotion actions.

• Non-redelegated actions: Requests for extensions to the deadlines for non-redelegated actions must be submitted with justification to the Office of the Vice Provost, via the Dean’s Office, for Vice Provost approval. If the candidate has not been approved for an extension and does not submit a substantially complete advancement packet to their voting unit by the published deadline, the Vice Provost—Academic Affairs has the right to deny a request for extension and issue an administrative deferral on a case-by-case basis. Note: five-year reviews, appraisals, and 7^th-year tenure cases cannot be designated as Administrative Deferrals. Although these actions cannot be administratively deferred, extension requests are still required.
• Redelegated actions: Requests for extensions to the deadlines for redelegated actions must be submitted with justification to the Dean’s Office for approval. Deans may exercise the use of administrative deferrals at their discretion.

Redelegated actions that become non-redelegated during the review process: the dean’s office is required to contact the appropriate Academic Affairs analyst team, to establish a new deadline based on the following:

• 2 weeks standard extension = when a redelegated action changes to a 2.0 step increase action (e.g., merit from Professor, Step 3 to Professor, Step 5);
• 5 weeks standard extension = when a redelegated action changes to a 2.0 step increase action that crosses a barrier step (e.g., merit from Professor, Step 4 to Professor, Step 6); 
• 8 weeks standard extension = when a redelegated action changes to one which now requires extramural letters (e.g., merit from Professor, Step 8.5 to Professor, Above Scale, or a merit that is returned by the central review committee for consideration as a promotion). 
• Any requests for longer or additional extensions beyond these standard extensions must be submitted with strong justification to Academic Affairs for the Vice Provost’s consideration.